After Issuance of “Purchase Order” to Vendor, Vendor has delivered you the available products with his Delivery Challan.
Step 1: Go to “Purchase” menu and click on “Delivery Challan”
Step 2: DC No. is automatically generated by software, So move to “DC Date” where current system date is appearing by default. (You may overwrite DC date if you are going to make a pre or postdated Delivery Challan)
Note: Dates are non-editable in each form, so be careful when typing date of any form.
Step 3: Move to PO No. and click on mirror icon of PO No. Select PO No. from list of POs against which vendor has delivered you the supplies.
Step 4: Move to Document No. and write down Vendor DC No.
Step 5: After Selecting Purchase Order, All details of PO as Vendor and Products are already shown.
Step 6: If Vendor has delivered less products than added in Purchase Order, Select the product and add DC quantity that Vendor has delivered.
Step 7: Click “A” to add product in grid with edited quantity. Click “C” to clear and “R” to remove.
Step 8: Click “Save”.
Note: If Delivered quantity is same as Purchase Order quantity, You don’t need to edit the product and may simply click on “Save”.
Step 9: Now move to “DC No.” and click on mirror icon. You can see list of Delivery Challans.
Step 10: Select the Delivery Challan, and Click on GRN-Stock Button to take the products in your stock. You will receive a notification “Are you sure to stock this Delivery Challan?”. Click “Yes”.
Note: Now the products are a part of your stock, you may sale and issue the products. But Delivery Challan has no effect on Vendor’s Ledger until you post “Goods Receipt Note”.