Purchase a Product in ESRP (Delivery Challan)

Delivery Challan:

After Issuance of “Purchase Order” to Vendor, Vendor has delivered you the available products with his Delivery Challan.

Step 1: Go to “Purchase” menu and click on “Delivery Challan”

Delivery Challan, esrp

Step 2: DC No. is automatically generated by software, So move to “DC Date” where current system date is appearing by default. (You may overwrite DC date if you are going to make a pre or postdated Delivery Challan)

DC date, esrp

Note: Dates are non-editable in each form, so be careful when typing date of any form.

Step 3: Move to PO No. and click on mirror icon of PO No. Select PO No. from list of POs against which vendor has delivered you the supplies.

purchase order number, esrp

Step 4: Move to Document No. and write down Vendor DC No.

vendor dc number, document number, esrp

Step 5: After Selecting Purchase Order, All details of PO as Vendor and Products are already shown.

purchase order details, vendor, items, esrp

Step 6: If Vendor has delivered less products than added in Purchase Order, Select the product and add DC quantity that Vendor has delivered.

product quantity in dc, esrp

Step 7: Click “A” to add product in grid with edited quantity. Click “C” to clear and “R” to remove.

add, clear and remove buttons, esrp

Step 8: Click “Save”.

save dc, esrp

Note: If Delivered quantity is same as Purchase Order quantity, You don’t need to edit the product and may simply click on “Save”.

Step 9: Now move to “DC No.” and click on mirror icon. You can see list of Delivery Challans.

delivery challan number, esrp

Step 10: Select the Delivery Challan, and Click on GRN-Stock Button to take the products in your stock. You will receive a notification “Are you sure to stock this Delivery Challan?”. Click “Yes”.

grn stock dc, esrp

Note: Now the products are a part of your stock, you may sale and issue the products. But Delivery Challan has no effect on Vendor’s Ledger until you post “Goods Receipt Note”.

For “Purchase Order“, Click Here.

For “Goods Receipt Notes”, Click Here.

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